Office Services Clerk/Administration – Kelowna Landmark Office

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2021. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Lawson Lundell LLP is currently seeking a Office Services Clerk/Administration to join our Kelowna Landmark office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Office Services Department. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.

Standard Responsibilities

• Organize and set-up boardrooms, before and after meetings (Including catering set up and take down after special events and stocking of supplies)
• Coordinate catering orders for internal meetings
• Maintain supplies around the coffee stations/lunchroom and stock areas when they are low (This also includes cleaning and upkeep of these areas on a daily scheduled basis.)
• Sorting and delivering incoming mail and courier items and processing of outgoing mail;

• Knowledge and operation of photocopiers, printers, fax machines, postage machines and binding equipment;
• Inventory and maintenance of office supplies;
• Library filing;
• Providing Reception relief and general assistance throughout the office;
• Bank deposits and processing of registered mail;
• Closing files and preparing for off-site storage and retrieval of closed files upon request;
• Hours of work will be 8:30 AM to 4:30 PM, Monday to Friday;
• Flexibility to work occasional overtime will be necessary.

• Perform other administrative duties as assigned

Qualifications

• Minimum of 1 year experience in a professional environment (deliveries desk/food services or reception) is an asset
• Proficient in Microsoft Office
• Outstanding interpersonal and customer service skills
• Ability to multi-task, meet deadlines and solve problems in a fast paced environment

• Strong organizational skills and attention to detail;
• Ability to lift and/or move file boxes, photocopy paper, supplies etc. (up to 40 lbs.);
• Bookkeeping knowledge an asset;
• Reliable vehicle required;
• Professional attitude and appearance

• Ability to work independently as well as part of a team
• Pro-active and service oriented approach is a must
• High School Diploma or equivalent

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Leslie Stevenson.

Exciting perks and benefits of working at Lawson:

• Competitive Compensation
• Health Benefits: extended health, dental, vision, out of country, life, AD&D
• Fitness Benefit: reimbursement for fitness equipment or fitness membership
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Awards: long term service and bonus vacation awards

What to expect

• A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
• An environment where constant learning is encouraged
• A fun and collaborative work environment
• A team of unique individuals who will help take your skills and experience to the next level
• A commitment to providing a discrimination-free and harassment-free workplace environment

We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.