Toronto, ON, CA

May 7, 2023

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021.

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Legal Assistant role within our Real Estate department, supporting the Land Use, Municipal Planning and Development practice, requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to manage the production demands of the practice accurately and efficiently and possess proven abilities to proactively support the management of the practice, including client relationship management.

The position will require a polished, confident, and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet, driven and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility may be required at times. Pre-authorized overtime may be required.

RESPONSIBILITIES

• Practice management, including proactively managing lawyers’ workflow, schedule, and billings oversight.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Assist with opening, maintaining, and putting away files, in conjunction with administrative assistants in the group.
• Processing incoming and outgoing mail and managing bring forwards.
• Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
• Maintaining and organizing files with a robust follow up system.
• Preparing cheque requisitions and expense reports.
• Updating and maintaining client/matter lists.
• Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
• Actively support the Legal Support Team in accordance with the firm’s standards and best practices
• Other duties as assigned.

REQUIREMENTS

• Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
• Minimum of 5 years solid work experience in a legal environment.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent technical proficiency in Microsoft Office applications.
• Minimum 50 wpm typing speed.
• Knowledge of accounting/docketing systems and document management systems (Elite and iManage).
• Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
• Professional client and telephone manner and a proven track record of working with confidential information.
• Able to work independently in a fast-paced, team-oriented environment.
• Must have seasoned problem-solving skills, the ability to work with little instruction or supervision and be highly motivated.
• Able to meet deadlines, work well under pressure and take initiative using sound judgment.
• Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
• Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required.
• Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.
  

WHAT WE OFFER

• Join a firm that is recognized as one of the top 100 employers in Canada (2023)!
• Competitive salary and benefits package
• Generous allowance of flex and vacation days
• RRSP matching program
• Opportunities for professional growth
• Short and long term disability insurance
• Subsidized fitness program
• Various social events and activities throughout the year

We thank all applicants, however, only those selected for an interview will be contacted

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.