Executive Assistant, Regional Banking Support

What is the Opportunity?

The Executive Assistant will play a critical role by providing direct support to the Vice President, Regional Banking Support. You will be accountable for managing schedules, coordinate team events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the VP, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Calendar management including prioritizing scheduling and managing conflicts. Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)

• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.

• Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ; proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met

• Prepare presentation materials and agendas for meetings. Ensure relevant information is assembled and prepared for meetings. As requested, take minutes for key meetings and prepare documentation and output as required from those meetings

• Within established guidelines, communicate via email and telephone to both internal staff and clients on behalf of the executive. Examples could include arranging meetings, off-site events and resolution of routine issues

• Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports and partners. As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner

• Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to VP approval

• Department administration including, supporting vacation management, business continuity planning, coordinating real estate needs for the team

What do you need to succeed?

Must-have:

• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities

• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member

• Sound judgement in decision making; strong problem solving skills and ability to multi-task, prioritize and work independently under tight deadlines in a fast-paced environment

• High proficiency in MS Office (Word, Excel, PowerPoint, OneNote and Outlook); Intranet and Internet navigating and research skills

Nice-to-have:

• Related experience within a matrixed corporate environment

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team

• Significant exposure to stakeholders across multiple businesses.

• Interesting, complex work that makes a difference in peoples’ lives.

• A collaborative culture that recognizes innovative business ideas.

• Access to various programs, resources and technology.

TORONTO, Ontario, Canada CAN-ON-TORONTO Canada 37.5 Full time Personal and Commercial Banking Regular Salaried 2023-03-02-08:00 2023-03-17-07:00