Our not-for-profit client Stepping Stone is looking for an Executive Assistant in Guelph!

Organization Overview:

Stepping Stone is a community-based agency that believes in the Housing First philosophies and practices. We strive to improve the quality of life for people who are struggling with chronic homelessness, significant mental health issues and substance misuse. We offer this by providing shelter support and supportive, affordable housing to our participants with individualized, participant-driven support plans. The Stepping Stone team collaborates with community services within Guelph-Wellington to help support these plans and to offer our participants wrap-around supports as needed.

Job Summary:

Stepping Stone is looking for an organized and self-motivated Executive Assistant to join their team. The Executive Assistant will report to the Executive Director. The chosen candidate will collaborate with the management team, and act as a resource to the Executive Director and the Board. The chosen candidate will manage mostly business-related tasks such as creating reports, taking minutes, and other organizational tasks.

Duties and Responsibilities:

• Act as the administrative point of contact between the Executive Director and internal/external demands.
• Conserves Executive Director’s time by reading, researching, and routing correspondence/emails; drafting letters and documents for review; collecting and analyzing information as required.
• Maintains Executive Director’s appointment schedule by planning and scheduling meetings, teleconferences, etc.
• Researches, collects, analyzes, procedures information, reports and documents as required. (e.g. grant application packages and required reporting).
• Preparation and distribution of Board meeting agenda packages and invitations.
• Assists Board Committees as requested, including board recruitment.

• Coordinate orientation of new Board members and conduct orientation session on Board policies and processes.

• Researching and conducting data to prepare documents for review and presentation by boards of directors, and executives.
• Develop and maintain a portal for board documentation and files.
• Assist communications in coordination of registration for all participants for external and internal meetings and events.
• Circulate and produce monthly compliance reports.
• Maintain annual database updates, distribute information updates, and annual regulatory meeting notices.
• Provide general administrative support for the Executive Director and the Board.
• Other duties as assigned by Executive Director.
  

Qualifications, Skills, and Experience:

• Post-secondary education in Business and/or Administration.
• 1-3 years’ experience in a similar position.

• Excellent written and verbal communication skills.

• High attention to detail.
• Comfortable handling confidential information.
• Previous experience in maintaining the content on a company website and social media is a definite asset.

• Strong technical skills.
• Strong multi-tasking and time-management skills, with the ability to prioritize tasks.

We thank all those who apply; however only applicants selected for an interview will be contacted.