POSITION SUMMARY

You will work hand-in-hand with a whip-smart, kind, and incredibly hard working individual: Ash Arden (she/her), CEO & Managing Partner. You’ll support her work overseeing everything we do at Point Blank, as well as assisting with internal company operations and administration. Ash works remotely from Victoria, BC and so the majority of your work supporting her will also be remote.

Here’s a bit more about her:

Ash has been with Point Blank for more than six years, directing most of our major campaigns and overseeing and growing the business. Ash brings world-class public narrative, stakeholder management, and community organizing capabilities gleaned from her work as a teaching fellow at Harvard with Marshall Ganz, the legendary organizer behind Barack Obama’s winning 2008 campaign, and Hoggan and Associates, an award-winning crisis management and stakeholder engagement firm.

Point Blank is committed to equitable hiring, development, and promotion with recognition that equity-seeking candidates continue to face systemic barriers to employment. We see immense value in hiring, training and promoting professionals from a wide variety of backgrounds. Because of this, we particularly encourage candidates from equity-seeking and under-represented backgrounds to apply.

WHAT YOU DO

• Coordinate the CEO’s daily and weekly schedules, keeping her abreast of changes and conflicts
• Provide work planning and task management support
• Schedule and manage all meeting logistics, which might include:
  • Efficiently finding the appropriate time, meeting length, and participant list
  • Drafting an agenda
  • Taking high-quality notes
  • Establishing the proper channel of communication and making sure it functions properly (private call, conference call, video call, etc.)
  • When appropriate, recording and getting meetings transcribed
• Attend meetings in her stead and take clear notes and communicate outcomes, as necessary
• Monitor, manage and prioritize electronic communication on her behalf, especially during periodic unavailability
• Draft and proofread a wide variety of documents
• Do background research and prepare briefings on a wide variety of topics (issues, people, organizations, grants, programs)
• Make travel and accommodation arrangements for the CEO and other members of the company (International and Domestic)
• Collect, organize, and submit receipts and expense reports
• Board of Directors coordination, including:
  • Scheduling regular quarterly board meetings
  • Preparing meeting agendas
  • Attending meetings and taking minutes
  • Ensuring necessary documents are filed and maintained
• Annual & quarterly strategic planning support and coordination
• Support with other company administration tasks, including procurement support (e.g. company assets, employee/client gifts), accounts payable support, asset management, and data entry and documentation
• Take on special projects and other duties as required

Requirements

WHO YOU ARE

• A highly organized and detailed individual. You take pride in being the most organized person in the room. Small details can’t sneak past you.
• A master of proactive calendar management. You’ve worked with busy schedules and know how to be efficient in maximizing people’s time.
• Empathetic and emotionally intelligent. You know how to navigate complex dynamics with tact and discretion.
• A problem solver and cool under pressure. You see curve balls as a challenge to conquer, not a point of stress.
• Ability to adapt to changing needs of the business. You are someone who is comfortable pivoting.

MUST-HAVES

• A minimum 1 - 3 years of experience providing executive and/or administrative support or related experience
• Extremely organized and detail oriented
• Strong verbal and written professional communication skills (English)
• Strong ability to prioritize multiple tasks and meet deadlines
• Experience managing calendars across multiple time zones
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Proficient computer skills with the ability to adapt and learn new programs/software
• To apply for this role you must be based in Canada and be legally eligible to work in Canada We’re open to candidates based in Vancouver or Toronto. The person this position reports to works from Victoria, BC.
• Ability to work flexible hours and overtime from time to time, as required

ADDITIONAL ASSETS

• Professional fluency in French or other languages.
• Experience working in tech, advertising, labour or political campaigns sectors.
• Previous experience supporting executives in a unionized workplace

WHO WE ARE

Founded in 2009, Point Blank Creative is a national full-service agency working to unleash the power of progressive movements by bringing together best practices in traditional advertising, digital, and community organizing. We work with movements and causes we care about, with a particular focus on the labour movement, electoral politics, health care, and issues of economic, social, and environmental justice.

Our team is an incredible group of progressives who have all chosen to work at Point Blank for the same reason it was founded: to help progressive organizations build effective tools, winning campaigns, and game-changing movements. We’re proud to say that our 50+ staff hail from 8+ countries, speak 6+ languages, 64% are women, non-binary or gender non-conforming —and we have BIPOC & 2SLGBTQIA+ representation across the agency.

We work and live on the unceded territory of the Algonquin Anishinaabe and Coast Salish peoples, as well as the Coast Salish territory of the Lək̓ʷəŋən (Lekwungen)/Songhees, Esquimalt, WSÁNEĆ Nations, including the territories of the xʷməθkʷəy̓əm (Musqueam), Stó:lō, səl̓ílwətaʔɬ (Tsleil-Waututh), Sḵwx̱wú7mesh (Squamish) Nations; in Treaty 6 territory, the traditional meeting ground and home for many Indigenous peoples, including Plains and Woodland Cree, Assiniboine, Saulteaux, Niitsitapi (Blackfoot), Métis, and Nakota Sioux peoples; in Treaty 13, the traditional territory of many nations including the Mississaugas of the Credit, the Anishinabewaki ᐊᓂᔑᓈᐯᐗᑭ, the Chippewa, the Haudenosaunee and Huron-Wendat peoples, this land is also home to many diverse Indigenous, Inuit and Métis peoples.

Why work with us?

• Our entire team is committed to social change. We work with causes and movements we believe in - and we have a great time doing it.
• We offer paid health leave and an extended benefits package - including a health and dental plan.
• We offer flexible, hybrid working arrangements. While some in office work is required for this position, you may elect to work from home at other times.
• Our Vancouver and Toronto offices are centrally located - close to transit and great places to live and eat.

Compensation

Salary is commensurate with experience and expected to be in the range of $51,750 - $57,500

To Apply

Step 1: Apply by clicking the "Apply for this job" button.

Step 2: Submissions will be reviewed, and top applicants invited for an interview. Only those selected for an interview will be contacted.

Closing Date: May 12, 2023. Don’t delay your application! We are looking to hire immediately and will be conducting interviews on a rolling basis.

Please note, this position will require in person work. The successful candidate must be willing to comply with Point Blank’s Communicable Disease Prevention Policy, which includes a requirement to adhere to any active public health mandates.

Point Blank is committed to providing accommodations for people with disabilities. If you require an accommodation at any point during this process, please notify careers@pointblankcreative.ca and we will work with you to jointly address your needs.