Administrative Assistant & Project Support - ( 230001BT )

Description

We create great places and the connections that get people and goods moving—whether by car, bus, boat, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Stantec is also a market leader in integrated sustainability consulting for diverse group of clients in transit and transportation, aviation, ports and marine, local government, health care, education, commercial, and community development sectors. Join our team and help us keep communities connected.

Your Opportunity:

Administrative Assistant and Project Support

You will play an integral part in ensuring efficient and effective day-to-day administration and completion of proposals and projects for a variety of transportation infrastructure engineering assignments.

Your Key Responsibilities:

• Demonstrated critical thinking and analytical skills.
• Excellent English written and oral communication skills. With experience writing technical reports, reviewing technical documents, and presenting to internal teams and prospective clients.
• Punctual, reliable, detailed oriented, task oriented, and organized.
• Ability to successfully work independently and as part of a collaborative team in a fast paced, deadline-oriented and project-based environment.
• Manage schedules in MS Outlook in planning/booking meetings and events for large teams with attendees from other offices and firms.
• Participate in proposal preparation, including resume and project profile write ups, marketing content writing and graphics design.
• Track and report on cost progress for the Stantec team for various projects.
• Prepares month end cost reports for management and clients.
• Attends various meetings, including client project meetings.
• Prepares meeting agendas and takes meeting minutes.
• Monitor insurance compliance for Stantec and its sub-consultants.
• Prepares project file directories for audit purposes (ISO 9001 compliant).
• Maintain, supports, and promotes a safe work environment while traveling to and from work, as well as project job sites as required.
• The potential candidate would ideally have experience in public works construction (design-build and or design-big-build), reviewing solicitation documents, preparing and evaluating (sub-consultant) bids/proposals, cost analysis and other analytical skills, some knowledge of public law and post award administration.
• Knowledge of sustainable infrastructure design is preferred – including: ISI Envision Frameworks, PIEVC protocol, ISO 31000, ISO 14025, ISO 14044.
• Document management skills and familiarity with Oracle based financial management systems are an asset.
• Commitment to climate leadership and sustainability. We are most interested in candidates that are passionate about delivering sustainable solutions for the built environment.
• Understanding of sustainability concepts, their theoretical basis, their evolution, and their current practical applications to the long-term sustainability of communities (through related coursework, previous employment, or personal initiatives).

Qualifications

Your Capabilities and Credentials:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Project).
• Communicate effectively orally and in writing.
• Compile and analyze complex data.
• Proficient in reading technical drawings and specifications.
• Interact professionally with various levels of Stantec employees and client staff.
• Valid driver license and good driving record required.

Education and Experience

• Bachelor's degree - Business, Public Administration, or other related field; or equivalent combination of education and experience.
• Minimum of 2 years of relevant experience.

Typical office environment working with computers and remaining sedentary for long periods of time. Familiarity with MS Teams for virtual meetings / presentations is preferred. Working from Vancouver office at the minimum of 3 days a week or more depending on business needs is required for this role.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-British Columbia-Vancouver

Organization : BC-1158 Transpt-CA British Columbia

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Mar 21, 2023, 2:59:17 PM

Req ID: 230001BT

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans