Start date: June 12, 2023

JOB SUMMARY: Under the direct supervision of the manager of financial services to process, according to procedures, payment of invoices, purchase orders & issuing of cheques.

DUTIES AND RESPONSIBILITIES:

• On a daily basis, verify, process and input all invoices to CLARA accounting system
• Input special Payroll/Human resources remittances as required
• Copy and send invoices without purchase order or budget code to departments for approval
• Follow-up invoices not returned from department for approval
• Follow payable procedures concerning codes for T4A
• Respond to internal and external queries concerning accounts payable
• Communicate with companies regarding questions, discrepancies or mistakes on invoices
• Verify and balance payment proposal for invoices to be paid on bi-weekly and monthly cheque runs
• Prepare and print cheques; transmit information to government for authorization to pay; follow procedures for seized cheques
• Maintain control of balances for purchase orders – closing if purchase order is complete
• Input and update “Particulier” supplier (non-enterprise) data
• Reconcile supplier statements and follow up on outstanding items
• Request cheques for outstanding credits when applicable
• Order appropriate reports related to accounts payable
• Analyze and transfer purchase orders at year end
• Perform other related tasks as required

• Word (basic)
• Excel (Intermediate)
• English (Intermediate oral and written)
• French (Basic oral)
• French (Basic comprehension)
• Accounts Payable